How a Great Project Management Platform Will Make Your Life Easier 2023
A project management platform can offer many benefits to your business, from improving communication between teams to helping you stay on top of the budget and available resources.
It is a great tool, too, to prevent the risk of becoming overwhelmed – especially at the start of a project – about what needs to be done and when, and a useful way, through the reporting features, to reflect on the success of a project at its culmination.
Below are some of the key ways that getting the right platform will help to make your life easier and your team effortlessly more productive.
Creation of Clear Deadlines And Roles
A project management platform can be really useful in the early stages of a project to enable you to easily and designate roles and responsibilities to staff. Tasks can be assigned to each person, and these can then be viewed by all team members, which avoids the inadvertent duplication of work. This facility also means that you will be able to view in real-time how each separate task is progressing, and time tracking lets you see how many staff hours have been spent on individual tasks.
Deadlines can be assigned to each allocated job, enabling employees to effectively manage their workload and see the effects of their work and time management on the tasks of their colleagues. Depending on the platform you choose, you may be able to incorporate detailed assignment interconnections so that staff can see the connections between every single element of the project.
Makes For Easier Collaboration
Easier collaboration between individual colleagues and across teams (both internal and external) is possible through the use of a project management platform. Different platforms offer different features to support this: have a look ate for an example. This particular software allows staff members to make comments or tag colleagues regarding the task at hand, who will see these notes simultaneously in their on-screen workspace, whether they’re in the office or working remotely. Wrike can also be integrated with other messaging and email apps, creating a handy one-stop solution for all your team’s communication needs.
File sharing is a further benefit of incorporating project management software into your processes: team members can access vital information, such as contact details or a necessary document, anywhere, anytime, as long as they have access to the platform and an internet connection.
Better Resource And Budget Management
Budgets, especially those related to larger projects, can be complex. A project management platform can help you out here, too, by automating the invoice process – something made possible by the time tracking facility that most platforms offer. Many software options will also enable you to set up an automated reminder system for when invoices become overdue, freeing up staff time further.
Set up your budget dashboard as part of your project management: a platform will allow for the incorporation of KPIs, , charts, and graphs to chart the progress of the project and stay on top of the finances. Budgetary reporting is another feature: choose to produce weekly or monthly reports on all the expenses and totals to date to help prevent an overspend.
In terms of resources, having a project mapped out, in fine detail, from the very beginning means that you will be able to see, before even beginning work, exactly what will be required. For example, you will be able to accurately calculate how many of a certain type of tool will be needed, or the number of laptops that should be ordered, rather than having to adjust your ordering along the way, which can potentially cause hold-ups, extra expenditure and time pressures to build.
Ensures Accuracy
The elements of automation that project management software delivers remove much of the possibility for human error or the loss of important documents. This means that you can be sure that your finance and budgeting reports are accurate and that all of the documentation relating to the project is centrally stored in a single place, so there is never a need for staff to have to go rooting through a paper-based filing system or for an invoice to be lost.
Improves Decision Making
Ultimately, having all of the information and data about how your project is progressing at your fingertips is going to take out the guesswork when you need to make a quick decision. If extra resources are needed, you will have the confidence to make a call on how far the budget can support this, using financial data that you know is reliable and up to date.
A project management platform allows you to keep track of all elements of an assignment, from workflow to task interdependencies to who is available in the office for an urgent job that has suddenly presented itself. By making the most of all the benefits that this kind of software can deliver your business, you will probably find that you and your team are more than capable of tackling larger and more complex projects than you had previously considered possible.
Project management software has become an integral part of our daily lives. With the rise of digital technologies, these management tools have become a strategic advantage for innovative companies.
Nowadays, it is almost inevitable not to use project management software. There are countless options available, and it is often difficult to choose the right one. So how do you decide which project management software to integrate into your organization?
What Makes a Good Project Management (PM) Software?
Companies have different needs and unique processes. One of the most critical factors for good GP software is flexibility and adaptability. A useful GP tool will allow you to create workflows in a traceable way and help you identify the workflow’s pain points.
It will also allow you to manage multiple projects with ease and track project progress effortlessly without the need for manual data mining and constant status reporting. Last but not least, robust project management software will allow your teams to collaborate effectively and seamlessly.
Now let’s move on to our top 10 GP tools list.
Kanbanize
Kanbanize is the leading software for agile project and portfolio management. It provides visibility across projects and portfolios, connects planning and execution, and helps teams deliver faster. Based on the idea that all processes evolve, Kanbanize can quickly adapt to changes in your organization, regardless of whether it is a startup or a corporation.
Kanbanize offers incredible performance – from visualizing key company initiatives to breaking them down into multiple levels of hierarchical work items.
The software combines an advanced set of Kanban tools, including simple and easy-to-use collaboration tools that can help your team assess the progress of your projects.
Key tools:
- Project timeline.
- Kanban boards.
- Time tracking.
- Workflow automation.
- Project forecast.
- Automated project status reports.
- Dependency management.
- Powerful analysis module.
These are just a sample of the capabilities of the software. If you want to know more, you can try it for 30 days.
smart sheets
Many businesses use spreadsheets to track their plans, finances, and inventories. Smartsheet offers an innovative way to collaborate on projects and processes. It efficiently combines spreadsheet usability with visual timeline management and collaborative file sharing.
The platform is designed to drive collaboration and unlock agility at work. It accelerates decision making while understanding the importance of data-driven insights.
Key tools:
- Gantt charts.
- Resource management.
- Reports.
- Automated alerts and actions.
- Calendar view.
- Portals.
- Activity logs.
These and many more make Smartsheet the preferred choice for many project managers.
tours
Jira is a widely used project and issue tracking solution that supports task mapping, prioritization, and delegation.
The product is specifically designed for software engineers as it helps them create agile workflows, visualize bugs, assign tasks, and track team activity. With Jira, you can also generate charts and reports, most Scrum-oriented, like Burndown charts, Burnup charts, sprint reports, etc.
The simple and user-friendly interface allows users to easily collaborate and streamline all their work processes.
Key tools:
- Scrum boards.
- Roadmaps.
- Agile reporting.
- Custom filters.
- Process automation.
- Error and defect management.
- Search and filter.
Website: atlassian.com/software/jira
Wrike
Wrike is an online project management tool that gives you the flexibility to manage multiple projects and teams. Such flexibility allows teams to collaborate and get things done effectively from one place. The device has a simple and easy to use interface that will enable users to switch between Gantt charts, workload views, etc.
Wrike is customizable software that can be configured to meet specific needs, depending on the type of team or organization. For example, professional marketing and service teams.
Key tools:
- Interactive timeline (Gantt chart).
- Real-time updates.
- Collaboration on documents.
- Task management.
- Task discussions.
- Task prioritization.
- Custom reports.
pose
Asana is a popular project management software that helps teams set priorities and deadlines, share details, and assign tasks – all in one place. It’s also highly customizable to be adapted to the needs of different teams. Asana lets you schedule projects, share files, track time, expenses, etc.
Asana is also famous for its ability to integrate with many third-party apps so that you can see everything in one place.
Key tools:
- Activity feed.
- Automatic updates to email/inbox.
- Create custom calendars and views.
- Project sections and search views.
- My Tasks List and Focus Mode.
- Track tasks and add followers.
- View the functions and priorities of team members.
ProjectManager
This tool gives you multiple options to manage tasks and projects. ProjectManager combines project planning and scheduling tools with collaboration tools for teams. With this software, you can plan sprints or waterfall projects on interactive Gantt charts. Groups, on the other hand, can collaborate on tasks.
Overall, the software is intuitive and has many ways to view your projects and track their progress.
Key tools:
- Control panels in real-time.
- Gantt charts.
- Task management.
- Project reports.
- Hour sheets.
- Team workload management.
- Programming.
VersionOne
This platform helps companies engage stakeholders and track and report on various projects.
From planning your projects at the portfolio level to tracking and delivering client work items, this software drives delivery and reduces time to market. Having end-to-end visibility into the progress and performance of your projects equips you with the insights needed to make data-driven decisions about new plans, changes, and potential issues.
Key tools:
- Portfolio management.
- Reports & Analysis.
- Project planning.
- Product roadmap.
- Launch planning.
- Idea management.
- Follow up.
Some honourable mentions
The project management software market is varied and has many other solutions that deserve to be mentioned. These are some of them:
- basecamp
- teamwork
- I look
- liquid planner
- work zone
Regardless of the project management software you use, remember that all organizations are unique and have their processes. Just because a tool works for other companies doesn’t mean it will work for you. We recommend that you try as many options as possible and find the one that suits your needs.
How a Great Project Management Platform Will Make Your Life Easier 2022