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Why Is Conference Room booking Software Important COVID-19 Era?

Why Is Conference Room booking Software Important COVID-19 Era

Why Is Conference Room booking Software Important Post COVID-19 Era?

An air space of the dishwasher is a mounting assembly around two inches above the sink that prevents contaminated water from entering the drainage dishwasher through the integrated flow. An air gap is a simple way that certain wastewater and contaminants never enter again their clean water supply.

Returning to work after the COVID lockdowns will never be the same. As companies and organizations open up their workplace to their employees, customers, and clients, the management should have clear guidelines and protocols on health safety and standards.

Technology plays an essential role in achieving optimum health safety practices in the workplace. Desk and conference room scheduling software allows an organization to adequately plan their return to work scheme by providing a useful and reliable reservation system.

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Simplify Conference Room Booking Software

DeskFlex conference scheduling rooms software, a leader in providing intelligent total space management business solutions, enables companies to simplify their space utilization and management. DeskFlex delivers a streamlined method in managing office spaces, meeting rooms, conference rooms, facilities, and resources using online booking software.

The integrates seamlessly with existing company networks so that employees can make reservations using the mobile app, web browser, or using the company’s intranet systems. DeskFlex customizes meeting room booking systems according to the organization’s predetermined needs.

Total Office Space Management post COVID-19 Era

In a post-COVID-19 era, companies must have a concrete plan on how to redesign workplace dynamics that would support COVID compliance in the office. The management must strive to provide employees a safe work environment, maintain physical distancing, minimize employee interactions, prevent possible contamination, and plan for concrete steps in case of an outbreak.

DeskFlex conference room scheduling software allows booking meetings using a real-time booking system that shows the current availability of spaces. When making a conference room booking, users can also request the necessary equipment such as TV screens, projectors, telephone units, and laptops needed at the conference. It is a comprehensive conference room manager and resource scheduling system.

DeskFlex room booking software allows employees to have quick access to collaboration with other teams. Administrators and users will see who comes to the office on specific dates and times, and which office spaces they occupy during these reservations.

Analytics and reports will inform the admin of the overall data of the office space utilization during the day, week, and month. The system will generate reports on reservations made, cancellations, modifications, and the particular users who checked into these spaces.

Redesigning Office Spaces to Accommodate Returning Employees

Management must emphasize maintaining physical distancing, office sanitation, and monitoring returning employees for any symptoms of COVID infection.

DeskFlex conference room scheduling software upgrades its system with COVID compliance features that promote Social Distancing, thermal scanner, mask detection, automatic desk sanitation between use, and dynamic scheduling. These newly added features are the best and up-to-date response to the pandemic situation.

At DeskFlex, we care about families. Your employees are like your second family in the workplace. We strive to provide organizations across industries the suitable tools and room scheduling software technology to help preserve families and protect them from the threat of the current pandemic and other possible infections in the workplace.

Epazz DeskFlex desk and room booking software system is helping small, medium, and large organizations across the world in managing the number of employees returning to the office.

DeskFlex’s track record shows its years of reliability and efficiency when it comes to hoteling spaces that allow employees to reserve office spaces, desks, conference rooms, or meeting rooms using room booking systems.

The demand for the product is significantly rising with the addition of DeskFlex’s Social Distancing Software that helps in preventing COVID-19 infections in the workplace.

Room Booking Software – Which Room Booking Software Should I Use?

Room booking software is sorely needed in today’s businesses dealing with reservation scheduling the world over, even small type businesses. Why is this so? Consider this…

How many times have you had to decline a guest because of holding a reservation for another guest, only later to find that the expected guest was a no show… and upon further inspection, you find out that the reservation was not guaranteed – sound familiar?

Also, there are many businesses besides hotels that could benefit greatly from having a room booking software tool do this work for them – motels, campgrounds, bed and breakfasts, lodges, inns, guesthouses, and any business or event that needs customers to make reservations before attending.

But, is room booking software truly needed even for small-time business establishments? While for the most part, pencil and paper booking sheets can get the basic job done, imagine you are away from the front desk and inspecting a unit while you receive a call… what then?

Calls can be taken remotely from the office to be sure, but you would then have to go all the way back to the front desk and leave the customer on hold for however long it takes. In this situation, such room booking software can be taken with you on a laptop, wherever you receive a call from a customer, and attend to any inquiry – and it’s also helpful that booking sheets can be printed out if need be.

Why Is Conference Room booking Software Important COVID-19 Era?

Room booking software on your laptop, for example, can be with you even while inspecting a unit. Even then, if you receive a call in such a situation, you have everything with you – reservation records, scheduling, all of the changes made most recently, and so on.

There are also room booking software packages that can be configured in any language. Having room booking software is truly a time saver and a must for today’s businesses that can benefit from it.

With an increasing number of guests choosing to book online (up to 80%of guests under 30), a well-informed hotelier should have a solid understanding of the hotel reservation software landscape. The term “hotel booking software” can refer to a few different types of software, which can confuse hoteliers who don’t work in the tech space regularly.

This article will introduce you to the top five categories of reservation software in the hospitality industry: OTAs, Central Reservation Systems (CRS), Booking Engines, Channel Managers, and Property Management Systems (PMS). By the end of this blog post, you’ll learn the ins and outs of each to maximize your property’s online reach and make the right technology decisions for your hotel.

Property Management Systems

The property management system is the core of your hotel technology and automates most administrative tasks within the hotel. It houses your reservations, guest profiles, billing information, room statuses, and more. Nearly every department in the hotel uses PMS daily:

  • Front desk agents check-in guests.
  • Housekeeping teams learn which rooms need to be cleaned.
  • Finance teams manage the bill.
  • Leadership teams look at reports and trends.

Booking is only the first element of a PMS, but the functionality should also include hotel operations and guest experience management capabilities.

The top 3 rated PMS providers on Hotel Tech Report at writing include Cloudbeds, Clock TDC +Ymews.

A PMS has only considered hotel reservation software without any booking engine or channel management capabilities if we think of reservations made manually by hotel staff. But most PMS include modules for additional features; some PMS even include CRS, channel management, and booking engine functionality. If your hotel uses a PMS that connects directly to OTAs and has integrated a CRS, channel manager, and booking engine, that PMS might be the only system you need. Sometimes when smaller properties like b&b’s, inns, or hostels take advantage of an integrated PMS + Channel Manager + Booking Engine, it is referred to as hotel management software(or hotel management system).

Do you want to know more about Hotel PMS? see the ultimate guide to property management systems

Central reservation system: manage reservations online

It’s a good rule of thumb to diversify your booking channel mix, so most hotels don’t rely solely on OTA bookings. Large hotels and hotel chains often use central reservation systems (CRS)to manage reservations made through their own reservations teams. CRSs allow multiple reservation agents to view prices (rates) and availability in real-time and create, edit or cancel reservations in a centralized system.

The top 3 rated CRS providers on Hotel Tech Report include pegasus and GuestCentricYVertical Booking.

However, a hotel would not use a central reservation system alone. The CRS would receive rates from a revenue management system, exchange availability data and reservation details with a property management system, and integrate with a channel manager to distribute inventory to third-party channels such as OTAs or GDS. CRSs provide the greatest benefit to hotels with reservations teams or part of a brand or chain with external reservations offices.

Would you like more information about Hotel Central’s reservation systems? see the definitive guide to central reservation systems

Booking engine: generate direct reservations from your hotel website

In addition to booking through reservations staff, guests can also make reservations on hotel websites, but the hotel website needs a booking engine for that to be possible. Booking engines display real-time rates and availability, host the reservation process and guest data collection, and integrate confirmed reservations with the hotel’s property management system.

The top 3 rated booking engine providers on Hotel Tech Report at writing include SiteMinder and CloudbedsYBookassist.

Some property management systems include built-in booking engines, and some hotel-specific website builders also come with booking engine capabilities. But even if your existing tech stack includes a built-in booking engine, it’s worth doing more research to find the easiest booking engine to use. Crashes or slow loading speeds can cause guests to change their minds about booking your hotel. On the other hand, a great booking engine with customization and upselling capabilities can increase your conversion rate and is RevPAR.

Want to learn more about hotel booking engines? see the ultimate guide to booking engines

channel manager

Whether through a reservation agent or your hotel’s website, direct bookings usually don’t lead to a full house every night. A smart hotelier leverages third-party channels to maximize online exposure and develop diverse guest segments. To work with third-party channels more efficiently, hotels use channel management software.

The top 3 channel manager providers rated on Hotel Tech Report at writing include SiteMinder and CloudbedsYRateGain.

Channel managers often support connections to hundreds of third-party sites ranging from large OTAs ( and Expedia) to smaller niche sites (HostelWorld and Mr & Mrs. Smith) and wholesalers (Hotelbeds). Manually updating rates and availability across hundreds of sites is impossible, so a channel manager makes it easy to keep all of your distribution channels accurate and up-to-date. Some property management systems include built-in channel management functionality; If not, choose a channel manager that supports integration with your PMS so bookings can be seamlessly synced.

Want to learn more about Hotel Channel Managers? see the ultimate guide for channel managers

Online Travel Agencies (OTAs)

Of all those reservations made online, many of them come from online travel agencies or OTA. You can think of these digital marketplaces as an Amazon for travel; Travelers can use various criteria to search for hotels, flights, rental cars, and more, and then complete the reservation process through that marketplace platform.

The most popular OTAs include Expedia,, C-Trip, and TripAdvisor.

OTAs offer important benefits to guests, such as loyalty programs, credibility, and the convenience of having all the options available at their fingertips. Guests complete their reservation on the OTA and receive a confirmation from the OTA, at which point the OTA sends a notification to the hotel with the reservation details. Those reservation details either integrate with the hotel’s property management system or travel to the property management system through a channel manager. More on that later!

For hoteliers, OTAs also offers many benefits. OTAs give hotels visibility among mass audiences ( receives more than200 a million monthly visits, for example) and access to marketing channels that would be prohibitively expensive if the hotel tried to gain similar reach independently. Many hotels also experience the “billboard effect,” where travelers find a hotel they like on an OTA and then search for its direct website to complete their reservation. However, all this marketing exposure comes at a cost; that most OT

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